Camille Herbert - European Academy camille.herbert at europeanacademy.com
Tue Nov 16 11:59:59 CET 2021

Dear Colleague, 

As you are probably aware of, beneficiaries of H2020 projects as well as subcontractors are subject to Audits and Checks from the Commission’s Internal Audit Service unit, the European Court of Auditors and OLAF for up to five years after their projects' completion. 

Working with numerous projects, we have noticed that often beneficiaries are unprepared to deal with an unexpected inspection when receiving a Letter of Announcement and we have repeatedly observed totally preventable mistakes to cause administrative and financial penalties.

In European Academy we worked with former Auditors of the European Commission to develop the course on "FinancialAdministration & Auditing Preparation for E.C. Funded Projects" to specifically address the needs of project managers, accountants, financial officers, controllers and anyone else who on a daily basis has to document and keep detailed information on how they spend public European money. 


Short Course Agenda:

Day 1
Legal Framework behind the H2020 Financial Framework and changes under the new programming period 2021-2027 Horizon Europe
• The EC Financial Regulation – legal basis for EU funding, principles, management modes, control standards for a Sound Financial and Control Management system
• The H2020 Budget and Multiannual Work Programmes
• Horizon Europe 2021-2027 – how it steps on H2020 and how it differs (rules, reimbursement rates)
• Participation in the Guarantee Fund – the EC risk reserve tool
• The Grant Agreement and its Annexes – what the Commission wants from beneficiaries and what it awards them

Eligibility of costs subject to reimbursement
• Common principles of eligibility
• Direct vs. Indirect costs
• Keeping records
• Actual vs Unit costs accounting

Direct costs – Personnel costs
• Productive hours and hourly rate
• Supplementary contracts
• Unit costs (SME owners and Natural persons)

Day 2
Direct costs
• Subcontracting and Implementing contracts
• Financial support to Third Parties
• Travel and subsistence allowances
• Other direct costs
 -Administrative costs
 -Non-recoverable VAT

Indirect costs
• General rules
• Flat rate
• Ineligible costs – identify and avoid errors from claiming them
• How to treat Income from H2020 project?
• EC Audits and conditions for final payment
• Examples and questions 


The upcoming scheduled dates for the course Financial Administration & Auditing Preparation for E.C. Funded Projects" are as follows: 

> 2-3 December 2021 Online - LIMITED SEATS

> 13-14 January 2022 Online

> 10-11 February 2022 Online

> 10-11 March 2022 Online

> 21-22 April 2022 Online

> 28-29 April 2022 In-Class Brussels
As all our courses have currently limited availability, should you wish to participate in any of these sessions, or any other of our UpcomingCourses, reserve your seat at your earliest convenience or come back to meand I will be more than happy to prepare your enrolment. 

For anyfurther information or details, please feel free to contact me.


Kind regards, 

E: camille.herbert at europeanacademy.com 
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